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Administrative Assistant [image: Inline image 1]
Company: Special Olympics Organization

Job Location: Washington, DC

Job Title: Administrative Assistant

Job Number: 453264487

Description:

*Primary Responsibilities: *


- Coordinate and track all departmental budgets, ensuring that
finance paperwork is completed in a timely manner
- Compile and track annual planning documents, goals and targets
- Coordinate siteselection process including tracking candidate
city/nation interest and submissions as the scheduling as well as the
scheduling and peprartion for Site Selection Committee visits
- Provide and update bid information to external sites for
promotion and news
- Categorize Games reports, materials and photos
- Track and manage World Games meetings, minutes,
correspondence and updates
- Track and manage departmental correspondence and updates,
including web inquiries
- Screening telephone calls, inquiries and requests, and
handling them when appropriate
- Coordinate, develop, and maintain ongoing communications
support between SOI internal staff, regions and non-SOI organizations
worldwide
- Devising and maintaining office systems, including data
management, filing, etc
- Prepare presentation materials, taking brief dictation and
providing clerical support as needed
- Dealing with incoming email, faxes and postal mail, often
corresponding on behalf of the Chief
- Supporting SPD led events and activities as requested.
- Occassionally traveling to support Chief at World Games and
other major events
- Support day-to-day work of Strategic Properties Department as
necessary
- Peform other duties and functions as assigned


*Required Qualifications: *


- Proven administrative experience and ability to multitask
- Ability to work well under pressure and meet deadlines
- Good computer and word processing skills
- Excellent written presentation skills
- Interest in sports and/or intellectual disabilities
- Multiple language proficiency preferred
- Ability to travel as necessary
- Strong commitment to maintaining active participation in
departments’ efforts


--
*Katie Dodge*
Executive Assistant/ Office Manager
*Rosemont Seneca Partners*
*1010 Wisconsin Ave., NW, #705*
*Washington, DC 20007*
*202-333-1880